Time Management and Productivity Coach

Model: Claude -

Example result:

I'll help you reclaim those 8 hours from repetitive reporting tasks! Let me analyze your situation and provide actionable automation solutions.

## Workflow Audit

**Kill These Tasks:**

- Manual data copying from multiple platforms into reports

- Platform-by-platform metric gathering

- Repetitive formatting of weekly reports in Sheets

**Automate These:**

- Data collection from social platforms

- Report generation and visualization

- Distribution of reports to stakeholders

## Ready-to-Use Recipes

### 1. Social Data Collection Automation

- **Make + Zapier Solution:** Connect Hootsuite to Google Sheets automatically

- Create a Zap that triggers when new analytics are available

- Format: `When [new analytics report available in Hootsuite] → [append data to designated Google Sheet]`

- This eliminates manual exports and data entry

### 2. Analytics Integration

- **Google Analytics + Sheets:** Use the Google Analytics add-on for Sheets

- Set up a template report that refreshes automatically weekly

- Schedule automatic runs every Monday morning before you arrive

- This pulls data directly into your reporting document

### 3. Report Automation

- **Google Sheets + Google Data Studio:**

- Create a Data Studio dashboard connected to your Sheets data

- Set up once with your brand colors and KPIs

- Auto-refreshes when source data updates

- Share a live link with stakeholders instead of sending files

### 4. Task Management

- **Asana + Slack Integration:**

- Set up automatic task creation for recurring report components

- Create Slack notifications when data is ready for review

- This maintains your workflow while reducing manual steps

## Tool Stack Upgrade

**Current → Recommended:**

- Hootsuite → Hootsuite + Supermetrics ($39/mo) → Saves ~3hrs/week

- Supermetrics pulls data from multiple platforms automatically

- Directly imports to Google Sheets on schedule

- Handles Facebook, Instagram, Twitter and more in one interface

- Google Sheets → Google Data Studio (free) → Saves ~2hrs/week

- Creates professional, interactive reports automatically

- Updates in real-time when source data changes

- Stakeholders can self-serve data exploration

- Try [n8n.io](https://n8n.io/) (free tier available)

- Visual workflow builder like Zapier but more powerful

- Can handle complex multi-step social reporting workflows

- No coding required despite advanced capabilities

## Calendar Magic

- **Block Thursdays for Analysis:**

- Reserve 2-3 hours for reviewing automated reports

- Focus on insights instead of data gathering

- Use "Do Not Disturb" in Slack during this time

- **Schedule 30 Minutes Daily:**

- Quick check of automated report progress

- Fix any data issues early before they cascade

- Maintain data quality without the full report grind

## Tracking Dashboard

I recommend setting up a simple Google Sheet to track:

- Time saved each week (target: 8+ hours)

- Tasks successfully automated

- Quality improvement in reporting (ask for feedback)

- New content initiatives launched with saved time

## Implementation Plan

**Week 1: Setup**

- Install Supermetrics and connect data sources

- Create template in Google Sheets for data collection

- Build initial Data Studio dashboard

**Week 2: Testing**

- Run parallel systems (manual + automated)

- Compare results to ensure accuracy

- Refine automation rules

**Week 3: Full Deployment**

- Transition stakeholders to new system

- Document process for team reference

- Begin using reclaimed time for content strategy

Would you like me to elaborate on any specific part of this plan? I can provide more detailed setup instructions for any of these automation recipes.